Newly Qualified Teacher (NQT) Privacy Notice
The Southern Collaborative Learning Partnership Alliance (SCLP Alliance) are committed to keeping your information secure and managing it in accordance with our legal responsibilities under data protection law. Under data protection law, individuals have a right to be informed about how organisations use any personal data that they hold about them. We comply with this right by providing privacy notices to individuals where we are processing their personal data.
This privacy notice explains how we collect, store and use personal data about individuals who are registered with the SCLP Alliance Appropriate Body for the purpose of NQT Induction.
Name and contact details of the organisation:
SCLP Teaching School Alliance c/o Pound Hill Infant Academy, Crawley, RH10 7BD. 01293 873975. [email protected]
SCLP Alliance c/o of Pound Hill Infant Academy is part of The University of Brighton Academies Trust who is the data controller registered with the Information Commissioner's Office and is the ‘Data Controller’ for the purposes of data protection law. Evolution Internet Ltd is the ‘Data Processor’ for the purposes of data protection law.
The personal data we hold
We process data relating to individuals who are registered with, or work for, SCLP Alliance as the Appropriate Body for NQT induction. This includes NQTs, Induction Co-ordinators, Induction Tutors, Headteachers, SCLP Alliance Director and SCLP Alliance NQT Administrator. We will only use the data for the purposes for which it was provided. Personal data that we may collect, use, store and share (when appropriate) about individuals will depend on their role in the process, and may include, but is not restricted to:
• Account username • Name (& any previous names) • Telephone numbers • Address • Email address • Date of birth • Teacher Reference Number • Qualified Teacher Status information • Name of employing organisation • Nature of contract with employing organisation • Name of previous schools at which NQT induction was served • Start date of induction • Qualifications (training information) • Record of completing NQT induction training • Lesson observation forms • Meeting notes and actions forms • Teacher standards evidence forms • Professional review forms • Assessment forms • Personal support plans • Records of emails and telephone communications • Records of meetings and quality assurance visits
We may also collect, store and use information about NQTs that falls into "special categories" of more sensitive personal data. This includes information about:
• Health, including any medical conditions and number of days absence during NQT induction
Why we use this data
The purpose of processing this data is to allow SCLP Alliance to: • Register an NQT with the Teaching Regulation Agency • Register the outcome of induction with the Teaching Regulation Agency • Correspond with individuals about induction procedures and processes • Correspond with individuals about professional development events • Review completed formal assessments and communicate with NQTs and schools about these assessments • Produce anonymised reports of NQT numbers and evaluation for the SCLP Alliance and DofE • Contact an individual or school • Ensure that all NQTs registered have Qualified Teacher Status • Ensure that the timescales for assessment due dates are recorded correctly • Ensure that any induction completed previously is taken into account • Ensure that all NQTs, Induction Tutors and Induction Co-ordinators have completed the relevant NQT Induction training • Review NQT Induction forms and support plans to ensure adequate support is being provided to the NQT in cases where concerns have been raised • Provide previous assessment forms to schools where an NQT moves schools during the induction period • Ensure that where support meetings have taken place the relevant records are available for future reference • To monitor when an extension to an NQT Induction period may be required due to the maximum number of days absence being exceeded • Enable equalities monitoring
Our lawful basis for using this data
We only collect and use personal information about you when the law allows us to. SCLP Alliance is a collective of likeminded schools. SCLP Alliance Teaching School operates under the statutory frameworks of English educational legislation, and specifically the Education Act 2011. The Education Act 2011 is founded on the principles and proposals in the DfE November 2010 White Paper, The Importance of Teaching, in which the government stated its intention to develop a national network of Teaching Schools to lead on Initial Teacher Training, Continuing Professional Development and School to School Support. SCLP Alliance is an Appropriate Body for NQT Induction and operates under the Statutory Guidance for NQT Induction.
How we store this data
Personal data is stored securely and backed-up by Evolution Internet Ltd (NQT Manager) on servers located in the UK. We will retain your personal data for as long as it is necessary to fulfil the purposes for which it was collected. In the case of NQTs we will retain data for 6 years after the date of induction completion in line the statutory recommended minimum period. After 6 years the data will be permanently deleted from the system and cannot be retrieved.
Data sharing
In the event of an NQT being at risk of not meeting the Teacher Standards by the end of the Induction Period, SCLP Alliance will inform the Teaching Regulation Agency (TRA). The SCLP Alliance may offer a support programme to those NQTs who are at risk of not meeting the Teachers’ Standards. We may engage other schools in the Locality to support in this programme and pass your contact details to them but only with the prior consent of yourself and your school.
SCLP Alliance will share the following data with the Teaching Regulation Agency:
• Teacher Reference Number • Surname • First Name • Date of Birth • Induction Period Start Date • Induction Period End Date (date of pass or date of leaving establishment) • Extension requests • Induction Outcome (Pass or Fail) • Induction Period Number of Terms (number of assessment periods completed)
Data is shared with the TRA in order that the TRA are aware which Appropriate Body an NQT is registered with, how many assessment periods have been completed, when an NQT completes NQT Induction and the outcome. Once an NQT has successfully completed induction the TRA will make an Induction Certificate available to the NQT.
Should a Headteacher recommend that an NQT has not performed satisfactorily against the Teachers’ Standards for the completion of Induction in an NQT’s final assessment, and that decision goes to the SCLP Alliance or DfE panel, data will be shared with the panel members.
Transferring data internationally
We do not transfer personal data outside of the UK.
Automated decision making
We do not use automated decision making when processing data.
Your rights
If you would like to see information you think the SCLP Alliance holds about you, it is possible to raise a Subject Access Request by emailing the trust at or if you have any queries regarding Subject Access Request please contact: [email protected]. For more information on individuals' rights please see the ICO website - . https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
Individuals have the right to object to the processing of their personal data under the terms of our legal basis of ‘public task’, although this is not an absolute right. An individual must give specific reasons why they are objecting to the processing of their data.
If you wish to object to the processing of your data stored on SCLP Alliance NQT Manager, or if you would like to ask for inaccurate data to be corrected please contact our DPO via [email protected]
Individuals have an absolute right to stop their data being used for direct marketing at any time.
If you wish SCLP Alliance to stop using your data stored on the SCLP Alliance NQT Manager website for direct marketing contact SCLP Alliance by email or by telephone (contact details are at the beginning of this privacy statement).
You may also unsubscribe from marketing emails from SCLP Alliance at any time by clicking the ‘unsubscribe’ link at the bottom of the email or by changing your settings in the ‘my account’ page of NQT Manager.
Alternatively, if you have any queries regarding GDPR or how your personal data is processed, please contact [email protected].
Complaints
We take any complaints about our collection and use of personal information very seriously.
If you think that, our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please contact [email protected]. Alternatively, you can make a complaint to our Data Protection Officer; Samantha Coates [email protected] or the Information Commissioner’s Office: • Report a concern online at https://ico.org.uk/concerns/ • Call 0303 123 1113 • Or write to: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
SCLP Alliance December 2018